How to Set Up Your Business Email with Cal Coast Web Design Hosting
Congratulations – your new website is live!
(Or your old one is getting some email attention and that’s impotant work too!)
Now it’s time to take the next step toward professionalism: setting up your custom branded email.
Having an email that matches your domain (like you@yourbusiness.com) not only looks polished but it builds trust with customers, improves deliverability, and helps keep your business communications organized.
This quick guide will walk you through how to access your webmail, connect it to your preferred email client, and explore upgrade options like Google Workspace.
🔑 Step 1: Access Your Webmail
You can log in to your branded email from anywhere using one of the following link template:
https://mailapp.yourdomainhere.com
⚠️ Important: If you change your password through webmail, you’ll need to re-enter the new password in your connected mail client (like Outlook or Apple Mail).
💻 Step 2: Connect to Your Preferred Mail Client
Prefer checking email through Outlook, Apple Mail, Thunderbird, or Gmail? You can easily connect your account using the settings below.
Mail Server: mail.yourdomainhere.com
IMAP SSL: Port 993 (incoming) — best for syncing across multiple devices like Outlook, Thunderbird, Mobile Devices, etc.
POP3 SSL: Port 995 (incoming) — recommended only for Gmail imports.
SMTP SSL: Port 465 (outgoing) — same for both setups
✅ Tip: If supported, IMAP is usually best — it keeps your emails synced between all devices.
🚀 Step 3: Upgrade When You’re Ready
If you find that the built-in webmail system feels limited, you can upgrade to Google Workspace for a more robust, cloud-based email experience.
Google Workspace gives you access to:
30 GB+ of storage per user
Shared calendars and drive access
Familiar (but tech stable) Gmail interface with your business domain
Before migration, make sure to download a backup of your emails.
🧭 Step 4: Helpful Resources
We’ve gathered a few articles and links to make setup easier:
If you’d like extra help, we can also schedule a web conference screen share with an IT representative.
🌟 Final Thoughts
Setting up your new email is the final step in bringing your brand to life online. Your custom address is more than a way to send messages… it’s a professional first impression and a symbol of your business credibility.
If you run into any questions during setup, don’t hesitate to reach out. We’re here to help you connect, communicate, and grow confidently online.
